- Include 150 miles per day in daily rate
Motor Pool vehicles are available to faculty, staff, and students for use on official University travel billed to departmental or student organization accounts. All student drivers require additional departmental and /or Student Activities approval. Approval forms are available at the Motor Pool office, or can be printed from the Motor Pool website (www.motorpool.indiana.edu). All drivers must present a valid U.S. or Canadian driver’s license in order to secure a vehicle from the Motor Pool.
Daily rental rates include all gasoline and service (except applicable insurance deductibles) within the continental United States. The daily rate includes the first 150 miles per day of use. Departments are responsible for a deductible payment in the event of a chargeable loss due to damage resulting from the use of a vehicle. Risk Management administers the insurance program. All accidents must be reported immediately or as soon as practical. Please refer to the website for the Office of Risk Management for additional details about vehicle risk coverage.
Monthly assignment of daily rental units are available on a limited basis and for a maximum of six months. If you have a long-term need for a vehicle, please call the Motor Pool office and discuss the requirements for an addition to the fleet. Permanently assigned vehicles are available at lower monthly rates.
RESERVATIONS: Daily rental reservations may be requested by calling 855-3300, by sending a FAX request to 855-9352, by memo, or completing a reservation form on the Motor Pool website. In the event the Motor Pool does not have a vehicle available, arrangements will be made with a local rental agency in which case the cost of the agency charge will be billed to the account. Agency vehicle rates do not include fuel. Drivers must make arrangements to pay fuel costs and apply to their department for reimbursement.
LATE RETURNS OR CANCELLATIONS: If a late return is anticipated, contact the Motor Pool dispatcher immediately (855-3300). A late penalty of one additional day charge will be accessed if prior notice of a late return is not given. Cancellations must be made before noon of the day before travel to avoid a minimum charge. Vehicle charges are computed from the time a vehicle is picked up to the time it is returned. The rental day begins and ends at midnight.
OFFICE & GARAGE HOURS: The Motor Pool office is open from 7 a.m. to 5 p.m., Monday through Friday. The Garage facility is open 24 hours during the week. Vehicles may be released during any of these hours. Keys may be picked up in advance of the vehicle if the travel is scheduled to begin at a time Motor Pool personnel are not available.
LESS THAN FOUR HOURS USE: Use of a vehicle for less than four hours and less than 50 miles, the minimum charge will apply.
SEAT BELT USE: Indiana University policy requires the use of passenger restraints in all vehicles in which they are provided. Vehicles are also equipped with passenger, driver, and side air bags, but these are NOT substitutes for lap and shoulder belts. Be SAFE … BUCKLE UP!
SMOKING IN VEHICLES: Drivers and passengers are prohibited from smoking in University vehicles. Violations may be subject to discipline and additional clean up charges by the Motor Pool.